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Hide media meta fields from users1/12/2023 ![]() The Access Stats dialog box shows you All Time totals for each event type, and a list of the events that have happened over the past seven years. See who has previewed, edited, downloaded, or commented on this file, and the date on which they did so. A dialog box opens, displaying totals for each type of activity and a list of the events.Right-click on a file, or click the ellipsis (.To view the Access Stats for a certain file: You can also export file usage statistics into a downloadable Excel spreadsheet. Use access stats to quickly view a file's history if no one's accessed it in at least a year, you may consider deleting that file. This can also be useful in many ways - for example, if you're doing some folder cleanup. Box begins accruing these statistics the moment the file was uploaded, recording every time someone:Īccess stats, in essence, are a full audit log of all user activity on a file - who has accessed the file and what they did next. "Access stats" refers to the actions people take on a particular file. Tracking lifetime file activity via access stats Here's a closer look, with the list displayed: Here's what it looks like when you preview a file: Preview the file in Box and see immediately who accessed it and what they did, so you can send a reminder to anyone for whom you may still be waiting. This can be useful in many ways - for example, if you're working on a time-sensitive document in Box and you need it reviewed. Each avatar represents someone who, within the prior 30 days, has taken one of the following actions on the file:Ĭlick on any avatar to display a list that gives you a visual, at-a-glance indication of who has been active recently in a file and what action they took. Tracking recent file activity via avatarsĭepending on permissions (see the note above), Box displays avatars in the header of a file's Preview page. See Managing Collaborators for more information. ![]() If the "Hide collaborators and their activity from non-owners" setting is turned on for a folder, owners and co-owners still see file activity, but editors do not. Tracking file activity is available only on the files of Starter, Business, Business Plus, and Enterprise accounts, and only are visible if you're an owner, co-owner, or editor of the file. ![]()
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